How To's

How to Save Your ICSD Canvas Courses

Canvas has a helpful article on how to export your canvas courses. You can then import them to a personal account or another institution's account.

How to Save Your ICSD Google Data

Unfortunately, Google prevents you from changing the ownership of Google files owned by your @icsd.k12.ny.us account to a personal @gmail account. Instead, use Google Takeout to download your data or make copies of select shared documents with your personal account. Make sure that data you retain does not contain personally identifiable information (PII) of other ICSD staff or students.

Google Takeout

Google Takeout allows you to download your ICSD Google data, including Drive files, bookmarks, contacts, calendar items, and much more. 

Data Privacy and Security

ICSD Staff are responsible for ensuring data retained in personal accounts is free from all personally identifiable information (PII). You must remove all PII data on records you maintain on your own accounts or devices. The safest way to accomplish this is to review documents individually and only make copies of the most important ones.

How to transfer one Google document at a time:

  1. Log into Google Drive with your ICSD account.

  2. Share the document with your personal Google account. 

  3. Log into your personal Google account and open Google Drive. Locate "Files shared with me" on the left-hand side.

  4. Open the file just shared, open the File menu, and then click "Make a Copy."

  5. The copy of the document will be owned by your personal account.

How to Set Up Google Drive

Google Drive allows you to access files, folders, and Google documents (such as Docs, Sheets, and Slides) from a web browser or any mobile device on which you've installed Google Drive.

Google Drive should be installed by default on all ICSD Mac or PC computers. To start using Google Drive, click on the Google Drive icon on your PC system tray (lower right) or your Mac menu bar (top right). You will then be prompted to sign in with your ICSD Gmail username and password. 

With Google Drive, you can: 

  • Sync and upload existing files to Drive

  • Set up offline access to Google Drive

  • Access your files on your Android or iOS device

How much storage do I have for Google Drive files?

You have unlimited storage to use for Drive, Gmail, and photos.

Where can I get more information about Google Drive?

To get started with Google Drive, visit the Google Apps Learning Center.